Eljin is a payment platform for publishers, producers, copyright holders, union audiobook performers and their representatives. It’s our mission to make payment to union audiobook narrators simple, fast, secure, and compliant.
Eljin welcomes union talent, their representatives, and anyone who wants to pay union audiobook talent. The only requirements are that users must:
Minimum rates for audiobook projects are as follows, as of June 2021:
Some union agreements vary on minimums. Payers will be able to clarify the matter for payees and agents. All rates are subject to change.*
This rate is subject to reverse calculation. See the answer to What does the Reverse calculation/flat-fee checkbox do? below.
A verification email should appear in your inbox soon after you create credentials on the authorization page. (This depends on your local connection to the internet and your internet service provider.) Wait a few minutes before clicking the resend email link. If you still don’t receive the link, contact us at firstname.lastname@example.org. We’ll help you out.
First, enter your first and last names. (You can also add a middle initial, if you’d like.) You can edit this later in Edit account in the menu.
Then select the user type that best describes you – Performer, Agent, or Publisher/Author/Producer.
If you are paying for audiobook performance(s), choose Publisher/Author/Producer. You will then see another selection:
Please note, if you are a narrator, even if you are the client of an agency who will be receiving your payments, select the performer type.
Once you enter the account type, you won’t be able to change it. If you’ve made a mistake, just contact us, and we’ll make the change for you.
The difference is largely about scale, access to functionality, and fees.
Fees – A full schedule of fees appears in the answer to “What does Eljin charge for its services?“
All payers and payees must create user profiles. In addition, agents must add client information cards, as needed. Information required for each user or client may include:
SSNs and SINs are required for all payees and clients. We need them for two purposes:
EINs and BNs for loan-out corporations and LLCs are useful for our record-keeping and affect our tax reporting. They do not, however, satisfy union requirements, which call for SSNs and SINs.
Eljin exists to make electronic payments between parties. Individual payers and all payees must supply banking information to enable Eljin to route payments. All payments and collections conform to the standards and specifications of the National Automated Clearing House Association (NACHA) and the Canadian Payment Association (CPA).
This selection associates your payments with a “signatory,” a party signed to a union agreement. Different agreements stipulate specific rates for union Health & Retirement contributions. They also invoke different templates for calculating earnings and fees. Most users will want to select Standard Eljin from the dropdown. But if you’re paying narrators you’ve engaged through ACX, choose ACX US. For more on ACX business logic, see the note to “What does the Reverse calculation/flat-fee checkbox do?”
A best practice in which one cent is automatically deposited into the bank account you’ve entered into the profile. This ensures that the information on hand is accurate and that transactions can be made successfully. When you receive the penny deposit, please confirm receipt in the Settings II (Financial) page of your profile.
If you don’t see a penny deposit after five days, let us know. (Most banks credit the penny overnight, but policies vary from institution to institution.) We’ll check our logs to make sure that there wasn’t an error.
Yes. You can change any field whenever you’d like. The only exception: The account email is not editable. You can, however, add additional email addresses on the Edit account page.
Here are the ways Eljin distinguishes between these terms.
Individuals and companies can pay union talent by clicking the Create Payment button under Payments in the navigation bar. When the Payment form loads, fill-in the required fields, then click Preview order. After reviewing the payment details in the pop-up window, click Submit to continue, if everything looks all right. Click Cancel to return to the Payment form and edit it.
You can send payments directly to talent or through their agents, if they’ve been engaged. In the performer dropdown list, the information in parenthesis specifies the recipient as
For example: Select Mary Welch (Direct pay – SAG-AFTRA), if you want to pay Mary directly. Or select Mary Welch (Artemis Fleet Talent – SAG-AFTRA), if you made the booking through Mary’s agent, Artemis Fleet Talent. You can confirm whether you’ve made the right selection by clicking or hovering over the information “i” next to Select Performer. That tooltip will display the partial address and masked email(s) of the performer or agent to whom the payment will be sent. You can also verify the payee address in the payment preview before submitting the form.
If the performer you’d like to pay doesn’t appear in the Select Performer dropdown, you can invite that person (or agent) to create an account. Click + Invite new performer in the menu bar or on the payment form, and enter an email address. At this point, one of three case obtains:
The email belongs to no existing user. If the system cannot connect the email address to an existing performer or agent, an invitation to create an account will be sent.
The Message on invoice field lets you include billing data or whatever information is necessary for your records—project numbers, POs, ISBNs, etc. It’s not a required field and can remain blank.
Unions require that we report the days on which the performer worked.
Use the calendar pop-up to set the dates as needed.
There are two ways to enter payment amounts: [Hours] x [Rate], or Lump Sum.
When fees are subtracted from the subtotal, fees are deducted from the rate or a lump sum entered to produce an “effective rate” or “effective lump sum.” Both are displayed on the Preview page.
SAG-AFTRA payments can be processed either way. Unless the signatory contract stipulates otherwise, the effective rate must meet the union minimum. As for ACTRA payments, fees can be subtracted from the subtotal only for lump sum payments.
Effective rates and effective lump sums are the source from which SAG-AFTRA earnings and contributions are calculated. In ACX payments, the performance allocation is credited as union earnings, while production allocations are not. See here for more about ACX payments to SAG-AFTRA members.
This depends on the payment type / signatory:
Agency clients aren’t required to complete a personal profile if they don’t wish to have their own Eljin accounts. But to track your payments and keep abreast of business matters, user profiles (including banking information) must be completed. If you’d like, preferences can be set to ‘Display agents only,’ which will disable direct payments. (See ‘What information will I need to sign up?‘ and ‘I want all payments to go through my agent. . . . What do I do?‘).
Navigate to the menu in the top right and select preferences, proceed to select ‘Display Agents Only’ before hitting updating. With that, all payments will be routed to your agency.
In SAG-AFTRA programs with more than one narrator, some payers agree to a $100 fee to compensate the payees for extra time spent in coordinating their performances. It is not a requirement for creating a payment.
ACTRA payments contain these three additional fields as union requirements. The Place of Performance is linked to a province-specific taxation rate (HST) and affects the calculation of fringes and payment.
If you would like to cancel an order, simply navigate to the payments page and click on the order in question. Click ‘void’ in the top right corner to cancel the order.
Alternatively, you can contact us at email@example.com. We’ll void the transaction. No problem.
Coogan payments to performers who are minors are possible on Eljin, though they can’t be achieved in a single transaction.
Here’s the process:
For more on Coogan payments, there’s an excellent resource here.
When you log in, the Payments page loads. All your clients’ transactions through Eljin are listed here.
That’s it. Your client will now appear in the list on your agency’s Clients page (status: In-Progress). Payers will be able to select that performer for payment. Your client will receive a one-time notification that he or she has been added to your agency’s roster. If the client has no link to another agency in Eljin’s database, the notification requires no response from that performer.
In Progress is displayed when a client must authorize a new agent and hasn’t yet done so. For security reasons, Eljin flags new agency connections to ensure that they’re verified. If Re-send request is displayed, it may be wise to let the client know you’re trying to make the connection. You can then click the button and resend the request. The client should be expecting the message and will be able to authorize the new agency link.
The performer received notification that he or she was added to your agency’s list and opted-out. If this happens, follow-up with the performer to see what’s going on. The status button will reset to Re-send request 24-hours after the performer’s response. At that point, you’ll be able to the send the notification again, and the client will have a second opportunity to confirm the agency link.
On the Clients page, find the performer’s name, either by scrolling or using the search bar. Click on the clients card. Make the changes you’d like, and click Submit. The values in the email, country, and union fields are not editable.
Eljin respects the relationship between you and your client as contractual and private. Still, we need to assure that the platform performs properly, securely, and compliantly, and this requires that every user have a unique email address.
Eljin sends email notifications when payments are generated and paid. Global email preferences enable agencies to choose who receives these.
The Owner of the agency account can choose global email preferences for the agency. From the menu, select Preferences. There are two checkboxes here:
Two important reminders:
Both settings can be overwritten on the Clients page for individual clients. See the next FAQ.
To override global email settings and customize them for individual clients, go to the client’s card in your client list and click preferences. Click the toggle to override global preferences. Now select or de-select one or both of the checkboxes as necessary.
On the clients page, navigate to the client’s card and click ‘Deactivate’ in the top right. The client record will become inactive and sort to the bottom of the client list. All past transactions associated with that client will still be viewable on the Payments page.
You can re-activate the client by following the same procedure.
Companies and agencies can create teams. You can create a team at any time, but you can start right at the end of the profile creation process.
Member roles let team members perform a variety of functions. Here are the activities granted to the different roles:
|View order history||✓||✓||✓||✓|
|View client history (Agents only)||✓||✓||✓||✓|
|Edit client information||✓||✓||✓|
|Create order (Payers only)||✓||✓||✓|
|Change individ. client email prefs (Agents only)||✓||✓||✓|
|Add client (Agents only)||✓||✓||✓|
|Add member / change member role||✓||✓|
|Change global client email prefs (Agents only)||✓|
|Add admin member||✓|
|Edit company/agency profile||✓|
You can change a member’s role by clicking the edit tool in the team member’s record. Go to the dropdown menu in the Member’s role field and select the new role. Click Submit.
The payment type / signatory dropdown is found in Profile settings. Only agency and company account Owners can edit this setting. Team members do not have access.
You can do that, but it’s better and easier to do this: Enter the A/P recipient’s email (either a person’s address or a departmental mailbox) as a secondary email address in the account page.
Users can be members of many teams, and a context is any team in which you participate. You can be a performer with your own account and profile. You can also be a member of an agency or a publisher’s team. You can move between those contexts without exposing your private information to people with whom you collaborate.
Your current context is listed in the top of the left-hand side navigation bar – it will display as the name of your profile/team. Click this dropdown to select among your contexts. If no additional options appear, it is because your profile does not exist in multiple contexts.
Eljin maintains a TLS / SSL certificate issued by Sectigo (formerly Commodo), a leader in the certificate authority industry. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are protocols that enable secure communications between two machines—yours and ours. Anything that you send from our platform is encrypted in the security layer and decrypted when it reaches our servers. For more on Sectigo, check here.
Auth0 is a leading provider of authentication and authorization products. It has a wide variety of features that will allow us to offer new customizations as we grow. We’ve integrated their software into our own with great success. For more about Auth0, check here.
You’re talking about “masking.” This feature is managed by our application programming interface (API), and yes, it’s a necessary safety feature. Masking prevents would-be spies and data thieves from seeing or otherwise gaining access to your private information. A tip, though: When you’re editing data in a masked field, be sure to enter the entire number you want to change. Then update the profile step.
Eljin uses automated SFTP and FTPS queuing to push and pull (pay and collect) transactions. For more about compliance with NACHA and CPA, check here and here. SFTP and FTPS are both secure protocols, and the transmissions to the banks are protected by TLS/SSL. See “How does Eljin protect the data I submit through my browser?”
This is part of a safety feature that guards against spoofing–that is, faking identities. Malevolent users may enter the site and attempt to link a performer to their fraudulent talent agency. To prevent this from being approved automatically, our system emails the performer requesting that he or she authorize or decline the new agency’s request. Without the performer’s explicit confirmation (by clicking the Confirm button in the email), no link to the agency will be created. This checking process can result in a short delay, but in our view, better to be safe than sorry.
The three-tier architecture of Eljin incorporates a user interface (Angular), the application itself (Java) with its API layer, and a database (MySQL).